Creating a Project
Once you have completed setting up your production company, your next step is creating a your first project in Wrapbook.
While projects can mean many things in the entertainment world, in Wrapbook a project is a container for all the people you will pay, reimburse, and share documents with for the course of a single production. You will want to create a new project for each project that you work on - be it a feature film, short, commercial, event, or television episode. You will also want to create separate projects for each state in a multi-state shoot.
Add a New Project
If you’ve just signed up for Wrapbook, you’ll be prompted to set up your first project after setting up your production company.. Otherwise, create a project at any time by clicking “All Projects,” and then “Create New Project.”
You’ll then be brought to a project creation form. This will collect all the nuanced details about your production, like estimated payroll, unions, and workers comp. Filling out these forms as accurately as possible is crucial to correctly report your wages and remit pension and health.
Now a quick dive into the form you’ll fill out for each production.
The first thing you’ll see when setting up a production is a field for general information about your project. The fields are:
Name: Enter the name of your project.
Project State: The state you’ll be shooting in. If you’re shooting one project in more than one state, you’ll need to create a separate project for each leg of the shoot.
Start Date: The start date you’ll be shooting in that state.
End Date: The final day of shooting.
Estimated Payroll: Enter a rough estimate of the gross wages you expect for the project. This is a rough number that can be updated later on. Please do not include anyone not being paid through Wrapbook in this number.
Working with unionized talent on your project? If so, you’ll need to enter that information here, on the second part of the form. This will inform your paymasters what to report to the unions and automatically calculate your wages.
In order to onboard SAG actors, you’ll need to enter some identifying information about the production. If you don’t know any of this information, enter FILL IN LATER into the field. You will be able to update this information after the project has been created and before payments are made.
Signatory ID: This unique number is assigned by The Screen Actors Guild to your production company so they can track payments. To find yours, you can use their database.
Signatory Name: This is the name associated with your Signatory ID–it’s most always your production company’s name.
SAG Office: Enter the SAG office that you have been interacting with for being a signatory.
SAG Agreement: Click the SAG contract your actors will be under. This is determined by budget and project type and confirmed with a representative of SAG before shooting begins.
Production ID: This is the unique number associated with your specific production. It’s provided to you by SAG when you determine your SAG Agreement.
If your director is in The Director’s Guild of America, check the DGA box and enter in your Signatory ID. This number assigned to your production company is provided by the DGA.
If your writer is in The Writers Guild of America East or West, click the WGA box, where you can enter your Signatory ID. This number assigned to your production company is provided by the WGA.
If one or more members of your crew are in the International Alliance of Theatrical Stage Employees, click the IATSE box, where you can enter your Signatory ID. This number assigned to your production company is provided by IATSE.
If your project will include members of Actor’s Equity, check this box and enter in your Signatory ID. This number is assigned to your production company.
All projects on Wrapbook include workers compensation administered to your employees you’ll be paying through Wrapbook. That includes cast and crew, but does not include full-time employees in the production office who aren’t paid through Wrapbook.
To ensure that we can cover your production, Wrapbook has you input the details of your shoot, and then relays back to you if you are approved for workers compensation or not. The review period is usually very quick, but can take up to 2 business days. Please be sure that you create a project well ahead of needing to ensure or pay anyone.
In order to finish your worker’s comp, you’ll need to enter:
Describe All Shoot Locations: List and describe every production location you have for your project, not the locations in the script. For instance, while you may shooting a scene in “Walt’s Living Room,” if you’re actually shooting on the Sony Lot, you would only list “sound stage on Sony Lot.” The more detail is better as it helps to give you the best workers’ comp rate.
Script Synopsis: Enter your project’s logline, or a short description of your project.
Estimated Cast Size: This number includes principals, extras, and background actors who are being paid. If anyone is working for free, they are not included in this number.
Estimate Crew Size: This number includes everyone from directors to grips to PA’s, who again, are being paid.
Check this box if your production involves any work from heights, carpentry, animals, driving a motor vehicle, or any other type of potentially hazardous situation. If your project does involve these situations, please describe them in detail to ensure that your people will be covered for such activities.
Workers under the age of 18
Check this box if any cast or crew are minors. You’ll then be prompted to answer some more questions, about how the minors will be working on your shoot.