Running Payroll on Wrapbook
Wrapbook makes the payroll process seamless for you by following the steps below:
Please follow the following steps to ensure your payroll runs smoothly.
1. Create your project
Create your project ideally 1 week before anyone will be paid. Please fill in information about your project - like the start and end dates, union identification information and any risky situations that may be involved.
2. Invite Employees
Invite your employees to your project to fill in their payment information. As a part of this, you can also define their rates which will be communicated to them in the invite email.
3. Help employees to create their payment profile
Track the progress of the invites you sent and see to it that everyone onboards to your project. If someone has not on-boarded you will see two red Xs next to their names. Once they on-board those Xs will change to green checkmarks. To stay compliant, everyone will need to on-board before getting paid.
4. Receive payment requests
Once your employees have profiles on your project, they can request payment for work performed and reimbursement for expenses like kit-fees. You will receive an email notification each time a payment request happens, and see the requests populate the requests tab on the left hand side.
Having people log their hours or directly request payment for work is the preferred method most companies use on Wrapbook.
You also have the option of directly entering gross wages for your talent or having your Wrapbook paymaster do this for you, this is sometimes preferred for unionized talent who are not as accustomed to logging their wages themselves.
5. Approve/Decline payment requests
As payment requests & time-sheets are submitted, review them in the
Requests tab on the project you are working in. You can click through to view their details and any attached receipt or other documentation to prove the gross wages.
Approve the ones that you agree with by checking them off in the tab, scrolling to the bottom and clicking
Approve Checked. For the ones that are inaccurate, decline them and provide a reason for why they were declined. This will relay the reason to the submitter so that they can adjust appropriately.
Each time you approve a payment request, the payment item will be added to the queue of items to be paid via payroll in the
Run Payroll tab.
6. Add gross wages & reimbursements for anything missing
If any of your employees hasn’t filled a request for payment, you can also add gross wages and reimbursements directly for them. Click on the
Log Work or
Add Reimbursement as appropriate to fill in any missing items.
Please note that you will only be able to select the people on your project who have completed signing up for Wrapbook and specifying their payment details.
7. Run payroll
To run your payroll:
- Ensure you have approved all requests for payment for this payroll into the
- Check off the items you wish to pay, scroll to the bottom of the screen and click
Go To Review
Calculate Taxes- this will have Wrapbook calculate employer taxes, union dues, workers compensation insurance, and all other fringes.
- You will then receive an email notification when your payroll preview is ready to review. Once you have reviewed it, proceed to
Debit Bank Accountto approve the debit of your company bank account for the payroll and to submit the payroll for processing.
- If you have not linked your bank account prior to this step, you will be prompted to add it at this time. Alternatively, you can also wire the funds. If you wish to do this, please contact us at firstname.lastname@example.org for instructions.
8. Payments sent
At this point, funds will be transferred from your account and dispersed to your employees. Employees paid via direct deposit, usually receive their payments in 2-4 business days, while those paid via check usually receive their payments in 7 business days.
A precise ETA for each employee’s receipt of funds can be viewed in
Report -> Payments and Paystubs area.
Please repeat the payroll process as often as you like.