Once you have completed setting up your production company, your next step is creating a your first project in Wrapbook.
While projects can mean many things in the entertainment world, in Wrapbook a project is a container for all the people you will pay, reimburse, and share documents with for the course of a single production. You will want to create a new project for each project that you work on - be it a feature film, short, commercial, event, or television episode. You will also want to create separate projects for each state in a multi-state shoot.
If you’ve just signed up for Wrapbook, you’ll be prompted to set up your first project after setting up your production company.. Otherwise, create a project at any time by clicking “All Projects,” and then “Create New Project.”
You’ll then be brought to a project creation form. This will collect all the nuanced details about your production, like estimated payroll, unions, and workers comp. Filling out these forms as accurately as possible is crucial to correctly report your wages and remit pension and health.
Now a quick dive into the form you’ll fill out for each production.
The first thing you’ll see when setting up a production is a field for general information about your project. The fields are:
Working with unionized talent on your project? If so, you’ll need to enter that information here, on the second part of the form. This will inform your paymasters what to report to the unions and automatically calculate your wages.
In order to onboard SAG actors, you’ll need to enter some identifying information about the production. If you don’t know any of this information, enter FILL IN LATER into the field. You will be able to update this information after the project has been created and before payments are made.
If your director is in The Director’s Guild of America, check the DGA box and enter in your Signatory ID. This number assigned to your production company is provided by the DGA.
If your writer is in The Writers Guild of America East or West, click the WGA box, where you can enter your Signatory ID. This number assigned to your production company is provided by the WGA.
If one or more members of your crew are in the International Alliance of Theatrical Stage Employees, click the IATSE box, where you can enter your Signatory ID. This number assigned to your production company is provided by IATSE.
If your project will include members of Actor’s Equity, check this box and enter in your Signatory ID. This number is assigned to your production company.
All projects on Wrapbook include workers compensation administered to your employees you’ll be paying through Wrapbook. That includes cast and crew, but does not include full-time employees in the production office who aren’t paid through Wrapbook.
To ensure that we can cover your production, Wrapbook has you input the details of your shoot, and then relays back to you if you are approved for workers compensation or not. The review period is usually very quick, but can take up to 2 business days. Please be sure that you create a project well ahead of needing to ensure or pay anyone.
In order to finish your worker’s comp, you’ll need to enter:
Check this box if your production involves any work from heights, carpentry, animals, driving a motor vehicle, or any other type of potentially hazardous situation. If your project does involve these situations, please describe them in detail to ensure that your people will be covered for such activities.
Check this box if any cast or crew are minors. You’ll then be prompted to answer some more questions, about how the minors will be working on your shoot.