Payroll Reports
Payroll Reports provide Company Administrators and Company Managers a 360-degree view of each payroll run.
If you have these permissions, Payroll reports can be accessed either from the Payroll Reports widget on every payroll page or Reports > Past Payroll > View Payroll.
- Payroll Reports can be viewed in Draft state before the payroll has been funded, as well as in the finalized state after the payroll has been funded. Please note if a report has a status of Draft, changes may still occur to the payroll and the payroll reports.
- All reports can be viewed in your web browser, or downloaded as a PDF or CSV file. You can download the reports directly from the Reports widget on the payroll page by clicking Download and selecting PDF or CSV as desired.
- Click Download all reports to download all of the reports in a single PDF file.
When you click View for each report, a header will display the following information:
- Invoice #: The same number as the Payroll ID. Click on the number to go back to the main Payroll Page.
- Invoice Date: The date the payroll was funded. If the payroll has not yet been funded, this field will be blank.
- Work Dates: The earliest work date to the latest work date of all of the workers included in this payroll.
- Payroll Status: The status of the payroll, which can be Draft, Submitted, Calculating, Processing, Unfunded, or Funded.
- Est. Check Date: The estimated date shown on worker checks.
Invoice Fee Summary
The Invoice Fee Summary is a summary view of the total employer costs for a specific payroll.
Use this report to answer questions like:
- What is the breakdown of the total cost to fund this invoice?
- How much did this payroll cost in Employer Taxes, Union Fringes, Workers Compensation, and Handling fees?
- What portion of wages required payments for Union Fringes, and what is the effective rate for those Unions payments?
To view the details of this report, click View next to Invoice Summary on the Payroll page under Reports.
Note: This report can be viewed in Draft state before the payroll has been funded, as well as in the finalized state after the payroll has been funded. If a report has a status of Draft, changes may still occur to the payroll and the payroll reports.
Hide Rates/Show Rates
In addition to showing the Fee Amounts for the mentioned data fields, you have the option to Show/Hide the Applicable Wages and Effective Rate for these items.
Click on the Hide Rates button above Wages to remove these columns, or Show Rates to bring them back. From here, you can export as a PDF or CSV with the data shown according to your settings.
- Applicable Wages shows the amount of eligible worker wages to which a particular fringe or tax applies.
- Effective Rate is the Fee Amount divided by the Applicable Wages, and shows the rate the Employer must pay for that Expense type.
To download this report, click Download and select PDF or CSV to choose the export format.
Cost Code Report
The Cost Code Report is a view of the costs per worker, grouped by cost code.
Use this report to answer questions like:
- How much did my company have to pay for a particular line number in this payroll?
- What was the effective rate of employer taxes and fringes for a particular worker within a line number for this payroll?
- How many hours of regular and overtime wages did all of the workers in this payroll accrue?
- What was my total PH&W payments in a specific department for this payroll?
From the Payroll Page under Reports, click View next to the Cost Code Report.
- Totals for Cost Code are provided at the bottom of each unique Cost Code section, and totals for the entire report are provided at the bottom of the report.
To download this report, click Download and select PDF or CSV to choose the export format.
Fringe Report
The Fringe Report is a breakdown of costs to the employer per worker, including wages for work and fringe calculations.
Use this report to answer questions like:
- How much in total did it cost my company to hire a specific worker in a specific payroll?
- What is the breakdown of wages, reimbursements, taxes, fringes, and other costs my company paid for each worker in this payroll?
From the Payroll page under Reports, click View next to the Employer Cost Report.
To download this report, click Download and select PDF or CSV to choose the export format.
Payment Register
The Payment Register is a list of the checks and direct deposits made to workers in a particular payroll, with corresponding wages, worker deductions, and net pay.
Use this report to answer questions like:
- What is the status of the payments made to workers for a specific payroll?
- How much was deducted from an employee’s payment to cover their share of Social Security costs?
- How much was withheld from an employee’s payment for Federal and State income tax for a specific payroll?
From the Payroll Page under Reports, click View next to the Payment Register report.
- Report total of regular checks: view the sum of Net Pay paid to workers in this payroll via physical checks.
- Report total of direct deposits: view the sum of Net Pay paid to workers in this payroll via direct deposit (ACH).
To download this report, click Download and select PDF or CSV to choose the export format.
Payroll Register
The Payroll Register is a detailed view of payment information for each worker, including wages and worker taxes and fringes deducted from the worker’s paycheck.
Use this report to answer questions like:
- What are all of the unique payments (checks and direct deposits) a worker received from a specific payroll?
- How much was withheld from a worker’s wages for specific taxes and dues?
- What is the total number of hours and days each worker worked on this payroll?
- How many meal penalties did I pay out on a specific payroll?
From the Payroll Page under Reports, click View next to the Payroll Register report.
To download this report, click Download and select PDF or CSV to choose the export format.
