It's okay if not everything has been approved or handled in your production. Wrapbook doesn't charge any per payroll run fees, so you have the flexibility to run payroll on your schedule.
Regardless of your administrative role in your company, you'll be able to prepare and batch payroll for the Company Admin to fund.
When you are ready to run payroll, navigate to the panel on the left hand side and select Run Payroll.
You will notice that it will bring you directly to a screen showing batches that have already been drafted and the option to Run New Payroll containing payables currently approved by your team but not yet run. At the bottom of the page you'll see information about Past Payrolls that have already been funded or that are in process. To run a new payroll, click Run New Payroll.
On the Run Payroll page, all timecards and expense requests that are presently not part of payroll and approved will be available to add to the next payroll run. You do not need to pay everyone at once and you can run multiple weeks of timecards on a single payroll.
Uncheck the box in the upper left hand corner to deselect all and select only the items you wish to include in this payroll.
Next, scroll to the bottom of the page and select Go to Review.
Review Payroll is a great opportunity to get one last check on your payroll run.
Here you'll see the recipient, payable, gross pay, pay frequency, deductions, and net pay.
If your project has contractors or loan outs, this is where you'll be able to view recipient, payables, work location, and gross pay. Make sure nothing in this list should be a wage vs. an expense.
Here you'll be able to view the recipient, payables, and gross pay. Make sure nothing in this list should be a wage vs. an expense.
If you decide to not run the batch, scroll down to the bottom, and select Cancel this Payroll.
Note: You will not lose any of your approved items. You are just moving the items back to the approved list to rebatch.
To actualize your budget, click Payroll Log and select your preferred 3rd party budgeting tool.
Once you are ready to fund the payroll, scroll to the bottom of the page and click Continue to Fund Payroll.
Now it’s time to fund your payroll by clicking on a blue button at the bottom of the page.
The button you see will be based on how you have chosen to fund your payroll.
In addition to funding your payroll, you now have the ability to view an invoice for this payroll by clicking, View Invoice. This invoice will provide a breakdown of your company fringes for this particular payroll, a full list of workers included in this payroll, and the worker cost. Utilize this invoice for tracking payroll batches or helping to estimate how to bill your own clients for a job well done!
Note: Union payroll will require you to send the payroll to one of our dedicated union paymasters to be reviewed and calculated. We’ll then send it back to you for final review and funding.
On this final page you will see a summary of what has been paid in this payroll and at the top you will see Congratulations! You have submitted your payroll confirming this payroll has been funded.
You will also notice a date for when workers who have set up direct deposit should see their payments. Please note workers who elected to be paid by check will see their payments after this date, depending on the timeline for US Post.