Timecards

All workers selected and onboarded for timecard based payments will be displayed. If a worker is missing from the list, return to the People tab to troubleshoot.‍

In Timecards, click on the Week to view all work weeks available. This list includes past weeks and the current week of your project timeline. If there is a prior date you need that is missing, adjust your date in project settings by selecting Edit on the line for Project Dates.

View your workers, their job titles, how many hours they worked in that week, the gross wages, their status in the payroll process, and their payment processing status. Once a timecard has been entered, both production and the worker can see if the timecard has moved to processing, if it’s been paid, or if it’s been approved or declined.

• If the status lists the timecard as Draft, then the worker has saved the hours on their timecard but did not submit it.
• If no timecard exists for that week, click Create. If a timecard has been submitted, click Edit to edit and Show to view.‍

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‍Entering a timecard

Confirm that you have the correct worker and are entering the timecard in the correct work week.

• Enter the in and out times for your worker. On the production side, these are shown in military decimal time. Employees will see time as AM and PM. If you have multiple rates or line specific numbers, make sure you add them.
• Add wage adjustments below time entry, if needed. These can be positive or negative, but they need to be wage related items.

Note: Do not enter kit rentals, mileage, or expense reimbursements. You can list COVID stipends. COVID stipends can also be added on an additional invoice. They should be taxed as income.

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Timecards include a notes section where you can explain any adjustment you’ve made or add additional notes that will be printed on the check stub.

If you are opening an already submitted card or choose to save the card you have edited or entered, you’ll then be able to view the saved and calculated timecard. 

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