Duties/Responsibilities:

Accounts Payable

• Record invoices into accounting system, run AP aging reports.

• Facilitate payment of vendors (ACHS, wire transfers, online payments), which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

• Ensures outstanding obligations are credited upon payment and issues purchase order amendments or stop-payment orders as needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.

• Records entry of, verifies documentation for, and distributes petty cash. 

• Set up new vendors and maintain financial information, verifying any vendor bank changes. 

• Respond to client/vendor inquiries in a timely manner.

• Other related duties as assigned.

Accounts Receivable

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable in a timely manner.

• Creates invoices according to customer contracts and purchase orders for client review.

• Conducts weekly reporting of invoicing, aging, ACH receipts, and invoice adjustments.

• Responds to client and agency inquiries in a timely manner and relays changes of information to appropriate employees.

• Assists in other special projects and ad hoc requests as required.