The List

Process weekly union and nonunion payroll accurately and promptly:

Confirm expected timecards have been submitted and solicit any that weren’t

Check timecards against labor logs and resolve discrepancies with department admins via email

Follow up for crew/department head approvals as needed

Code timecards per budget, production calendar, and tax incentive guidelines

Verify accurate grossing in compliance with CBAs and labor laws

Audit payroll edits for accuracy, errors, and omissions

Modify coding in SmartAccounting Payroll Processing Module or via memo/distro change per Key Payroll Accountant

Support clerk/junior payroll assistant processing daily payroll for SAG & non-union background actors with Everyset digital vouchers and edits: 

Liaise with background PA, 2nd ADs, key payroll accountant, and digital voucher admin/tech support to ensure vouchers are correct/complete and resolve any questions or issues. 

Audit payroll edits against vouchers/hot costs, resolve any issues.

Code timecards per budget, production calendar, and tax incentive guidelines. 

Verify accurate grossing in compliance with CBAs, show/studio policies, and labor laws. 

Release all payroll on time to avoid penalties and grievances. 

Monitor and manage email:

Respond to email promptly. 

Reach “inbox zero” daily. 

Answer basic crew questions and appropriately escalate those which are beyond your scope of knowledge. 

Quickly resolve the crew’s payroll-related tech support issues if possible, or direct them to EP support. 

Perform all tasks to the satisfaction of the Key Payroll Accountant, in the manner instructed, within the expected timeframe.

Other related duties as assigned.

The ideal candidate will have two to three years of production accounting experience, preferably in unscripted television, along with familiarity with film and television tax incentives. A bachelor’s degree is preferred. Candidates should have strong Microsoft Excel and Google Workspace skills, as well as working knowledge of GreenSlate or a similar production accounting platform.

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This role requires excellent written, verbal, and interpersonal communication skills, strong organizational abilities, and close attention to detail. The successful candidate will be collaborative, eager to learn, and comfortable working independently and taking initiative. They must also be able to solve problems, manage multiple projects under pressure, prioritize effectively, and remain focused in a fast-paced production environment.

Pulling samples, preparing various schedules for incentive audits, running reports, researching within accounting software, coordinating with auditors and cross-functional partners, filing, and handling adhoc requests as they arise.

Responsibilities: 

-Oversee, guide, and review the work of two Junior 2nd Assistant Accountants.

-Help establish and maintain efficient accounting workflows and ensure tasks are completed accurately and on schedule.

-Review and follow up on invoices, purchase orders, receipts, expense reports, and other production accounting documentation.

-Assist with accounts payable processing, coding, vendor setup, and payment tracking.

-Work within PSL / Cast & Crew, DPO, and Cashet systems.

-Manage the opening and closing of P-cards as well as production expense tracking and reconciliation.

-Help monitor outstanding items, resolve discrepancies, and follow up with vendors and production personnel.

-Support the 1st Assistant Accountant with month-end close, reconciliations, accruals, and other accounting tasks as needed.

-Communicate effectively with production staff, vendors, crew, and other members of the accounting department.

-Help train and mentor junior accounting staff and serve as a reliable resource for questions and troubleshooting.

-Maintain organized records and ensure accounting documentation is complete and audit-ready.

-Step in to assist with other areas of production accounting when priorities shift or additional support is needed.

Managing AP, cashet, and the AP clerk

Filing payroll (digital and paper)

Printing checks

Verifying I-9s

Other responsibilities will be determined based on workflow.

• Prepare show close topsheets and supporting reconciliation packages for productions completing their run

• Administer and close out production bank accounts, including final reconciliations, outstanding check resolution, and account closure coordination

• Assist with accounts payable functions including invoice coding, entry, and vendor follow-up

• Prepare and process multi-currency journal entries with accuracy and proper documentation

• Coordinate the shipment of final physical production boxes as the department completes its transition to 100% digital filing

• Utilize AI-assisted tools as part of daily workflows — this is an active and essential part of the role, not optional

• Support the broader post production accounting team with various tasks including filing, vendor outreach and payment deposits.

RESPONSIBILITIES

• Document prep for GRM
• Digital filing (Scenechronize)
• Cashet envelope import and saving out PDFs
• Invoice/backup loading to Cashetpay
• Collate timecards/paystubs and AP checks       with back up
• Assist Supervising Producer with Excel reports and tracking hot costs
• Assist 1st with entering AP (as needed/time allows)*

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Position is in house 5x week

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Skills and Software Experience:

Smart Accounting

CASHét

Scenchronize

Excel

Strong organizational skills

-Experience handling Offset /BG Payroll. (EP Smarttime & Central Casting)

-Experience in EP Smart starts (Sending out startwork & verifying I9s)

-Digital payroll filing.

-Strong attention to detail and organization.

Aiding the Payroll Accountant

Digital Filing

Helping with Extras Vouchers (Greenslate)

Help any in-office tech questions with the Digital Accounting submissions/emails (Greenslate)

Setting up vendors

Filing paperwork

Answering Emails/Calls

This is a 2 person accounting office & this position will be very hands on working on AP, PC, filing, prep on current show and closing out on old shows.

Entering

Processing 

Filing 

:)

Digital filing (Scenechronize)

PO import and saving out PDFs

Cashet envelope import and saving out PDFs

Send crew weekly Cashet statements

Invoice/backup loading to Cashetpay

Run & file weekly closing reports

Add transaction #s to PR invoices

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Assist 2nds with entering (as needed/time allows)*

Assist PR with writing up extras invoices, entering timesheets (as needed/time allows)*

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Position is in-office and non-affil.

Sending start work, processing weekly Cast and Crew timecards, communicating with crew and filing.

Qualifications:

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• Previous production payroll experience.
• Ability to work efficiently under tight deadlines
• Strong communication skills and follow-through
• Experience with Smart Time, Smart Start, Smart Accounting, Digital filing,             background vouchers, SAG/Crew onboarding, NY Tax incentives Tagging.

Experience with Smart Accounting, SmartTime, and SmartStart strongly preferred

Digital Filing

Timecard Entry

Answering Phones

Crew Onboarding

Predominant roles include, but are not limited to:

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-Processing of background (BG) payroll

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-Digital filing and maintenance of crew and SAG payroll

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• Verifying I-9's using SmartStart

Candidates should be well versed in using EP Smart Start onboarding and tagging for GA incentive, along with knowledge of the different crew departments and positions.

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 Familiarity with using Showbiz crew timecards and EP Smart Accounting is a big plus. 

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Supervising the processing of extra vouchers.

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*Please make sure to list at least 2 references with their email/phone contact information noted.

-Process and track accounts payable 

-Code and enter production expenses accurately

-Reconcile credit cards and petty cash

-Follow studio policies and procedures at all times

-Assist with tax incentive compliance and paperwork

Must have experience with ASA 479/Teamster 728/IATSE/DGA

Must be able to handle large volume show. Big construction and costume department.

Must have used and very experienced with Start+ and Hours+

Must be able to do the full cycle of payroll including in PSL

Processing off set crew payroll

Process and code AP/POs/Cashet

• Process and track accounts payable 
• Code and enter production expenses accurately
• Reconcile credit cards and petty cash
• Follow studio policies and procedures at all times
• Assist with tax incentive compliance and paperwork
• Help manage day-to-day accounting workflow and priorities
• Work closelt with the team to meet deadlines
• Provide general support to the accounting team as needed

Expert with GA incentive(the most recent incentive program)

Needs to have a payroll background(worked as an asst payroll or payroll clerk)

Needs to be proficient with Cashet Pcard

Needs to be able to do the full AP cycle(PO,check requests, invoices, cashet Pcard and cashet pay

If handled travel as it relates to accounting is a plus

If have worked on series that had multiple  incentives is a plus

Bookkeeping 

Data Entry 

Account Reconciliation 

Credit Card Charge Coding 

Cost Reports

Accounts Payable & Receivable

AP including invoices, PO's, PC, pcard, check requests and auditing.

Tasks:

-Verify employee onboarding documents, including I-9s and tax forms in SmartStart.

-Entering daily time sheets in SmartTime. 

-Maintain accurate payroll records and crew information.

-Resolve payroll discrepancies and respond to crew inquires. 

-Review and audit timecards for accuracy and completeness.

-Maintain confidentiality while handling sensitive information.

-Administrative digital filing 

-Processing BG payroll

-Pulling invoices from SmartAccounting

• Bookkeeping 
• Data Entry 
• Account Reconciliation 
• Credit Card Charge Coding 
• Quickbooks Online management and report pulling 
• Project Billing 
• Accounts Payable & Receivable

Must have scripted episodic experience.

Must have Georgia tax incentive experience

Must have PSL+/DPO/Cashet experience.

Must have experience with the whole cycle of AP that includes invoices, POs, check requests Cashet Pcards, and  Cashetpay

IATSE 161

• Send out crew start offers via SmartStart
• Accurately process offset and non-union timecards; compare against daily timesheets
• Batch/Gross timecards in SmartTime
• Review payroll edits
• Monitor and assist with payroll emails
• Support the payroll clerk with verifying I9s and background payroll, if needed.
• Assist the Payroll Accountant where needed

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Looking for an organized, detail-oriented individual who takes initiative.

Review contracts/bookings reports to ensure accurate information is inputted into the accounting system 

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Investigate held checks or wires with client team to submit missing bookings 

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Help agents and assistants with coordinating booking report submission questions 

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Perform other accounting tasks as requested by Supervisors and management 

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Escalate collection of missing booking reports, to Trust Accounting Supervisor,  if no response in the defined timeframe 

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Maintain communication with agents, assistants, managers, attorneys, studio contacts and the trust department 

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Follow-up open items where agent is no longer at CAA but resolution is needed 

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Perform month end close tasks for A/R – book revenue according to the revenue recognition policies and closing schedules are updated  

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Maintain the monthly analysis of all general ledger accounts relating to commissions and Accounts Receivable  

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Manage the monthly reconciliation of other A/R related accounts (such as unapplied cash, unclaimed credits, clearing, accrual, bad debt)  

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Perform accurate monthly billing adjustments, and the handling of billing questions and discrepancies 

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 Support the accounts receivable budget process by providing information and identifying variances; implement corrective actions  

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Conduct monthly training for new agent assistants, including familiarizing them with trust accounting functions, as well as how to submit bookings 

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Responsible for identifying and collecting on past due balances while maintaining positive relationships with our customers/clients 

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Support with special projects, company initiatives and/or process improvements initiatives 

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Collect/upload profit statements/update booking/invoicing supplier grids 

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Qualifications

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Bachelor’s degree preferred; 3+ years Finance & Accounting experience 

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Entertainment experience is preferred 

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Strong interpersonal and communication skills 

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Ability to work well with a team and represent the culture of the company 

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Team player with a high level of energy, enthusiasm 

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Demonstrated ability to multitask and manage conflicting priorities 

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Ability to succeed in a fast paced, highly demanding, high volume, dynamic, corporate environment 

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Unimpeachable integrity and can be trusted to maintain confidential information 

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Must be proficient in Microsoft Office Suite 

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10-key by touch 

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Typing – 45 wpm 

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Good organizational, critical thinking, and problem solving skills; able to multi-task 

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Will take initiative; ask for more work if needed

• Extras
• Filing
• Checking PR
• Reaching out to crew

● Process daily payroll for SAG & non-union background actors with digital vouchers and edits. 

● Monitor and manage email inbox. 

● Oversee crew onboarding

● File weekly payroll files.

● Proactively follow up via email or phone with crew for missing documents, timecards, approvals, etc.

● Quickly resolve the crew’s payroll-related tech support issues if possible, or direct them to EP support. 

● Perform all tasks to the satisfaction of the payroll accountant, in the manner instructed, within the expected timeframe.

● Other related duties as assigned

KEY RESPONSIBILITIES:

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Accounts Receivable

Create and maintain customer, vendor, and project records in NetSuite.

Generate and distribute client invoices.

Record incoming payments and apply cash receipts accurately.

Monitor outstanding receivables and support collections efforts by identifying aging balances and escalating issues to the VP as needed.

Assist with customer account reconciliations and billing inquiries.

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Accounts Payable

Review and process vendor invoices through Tipalti and other payment platforms.

Record bills, payments, and expenses in NetSuite.

Ensure appropriate documentation, coding, and approvals are in place prior to payment.

Assist with weekly payment runs and vendor communication.

Maintain accurate vendor records and support 1099 reporting processes.

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Payroll & Employee Expense Support

Record Wrapbook payroll transactions and related entries in NetSuite.

Support payroll reconciliation activities across Rippling and Wrapbook.

Assist with employee reimbursements, credit card reconciliations, and expense reporting processes.

Maintain supporting schedules and documentation for payroll-related accounting entries.

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Credit Cards & Cash Management

Record corporate credit card activity and ensure transactions are coded accurately.

Prepare monthly credit card reconciliations for review.

Support cash management processes, including tracking account activity and preparing documentation for VP review.

Assist with approved funding and payment requests.

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Month-End Close & Financial Reporting

Prepare account reconciliations and supporting schedules for monthly close.

Assist with fixed asset tracking, depreciation, and amortization schedules.

Prepare recurring journal entries and supporting documentation.

Support the accuracy and completeness of financial records across all entities.

Assist with audit requests and external reporting requirements as needed.

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Production & Project Accounting Support

Assist with project setup and wrap-out processes.

Support production accounting activities, including project cost tracking and reporting.

Pull, organize, and format project financial data for leadership review.

Collaborate with Production, Operations, and Finance teams to ensure accurate project-level financial reporting.

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Process Improvement & Systems

Help maintain accounting procedures, documentation, and internal controls.

Identify opportunities to improve workflows, automation, and reporting efficiency.

Support the adoption and use of AI-enabled tools and technologies that enhance accounting operations and accuracy.

Contribute to building scalable accounting processes that support Synapse's continued growth.

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Qualifications

3–5+ years of accounting, bookkeeping, or finance operations experience.

Experience with NetSuite or a comparable cloud-based ERP system required.

Familiarity with Tipalti, Wrapbook, Rippling, or similar platforms preferred.

Experience supporting production, media, entertainment, agency, or project-based businesses strongly preferred.

Strong Excel and financial systems skills.

Solid understanding of accounts payable, accounts receivable, payroll accounting, and month-end close processes.

Exceptional attention to detail, organization, and follow-through.

Ability to manage multiple priorities and meet deadlines in a dynamic environment.

Comfortable working independently while partnering closely with leadership.

Interest in process improvement, automation, and AI-enabled work

We’ll work together to assign you a few departments to check data, then gross out timecards to properly apply payouts.

Manage and maintain production budgets across the podcast slate, ensuring accurate tracking of actuals vs. estimates

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Prepare and distribute regular cost reports for each active show

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Process invoices and coordinate payments with internal stakeholders and external vendors

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Manage freelancer and vendor payments, including onboarding and processing through applicable payroll or payment platforms

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Reconcile production expenditures and flag variances

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Maintain organized and audit-ready financial records for all shows

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Support the preparation of final cost reports at show close-out

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Prepare quarterly financial reports for all shows.

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Collaborate with production teams to ensure purchase orders and expense submissions are complete and properly coded

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Assist with financial forecasting and budget revisions as show needs evolve

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Qualifications

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3+ years of production accounting experience in podcast, digital, or related media production

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Expert proficiency in Movie Magic Budgeting

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Deep Experience with integrated payroll and production accounting systems (ie. Entertainment Partners, Cast & Crew and/or Extreme Reach).

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Strong organizational skills and ability to manage multiple budgets simultaneously

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Comfortable working remotely and collaborating with distributed production teams

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High attention to detail and discretion with sensitive financial information

Entering Exhibit G's, processing time cards using SmartTime

Processing ATL time cards on payment authos

In office position only

Key Responsibilities

Process weekly off-set union and nonunion payroll accurately and promptly:

Confirm expected timecards have been submitted and solicit any that weren’t

Check timecards against labor logs and resolve discrepancies with department admins via email

Follow up for crew/department head approvals as needed

Code timecards per budget, production calendar, and tax incentive guidelines

Verify accurate grossing in compliance with CBAs and labor laws

Audit payroll edits for accuracy, errors, and omissions

Modify coding in SmartAccounting Payroll Processing Module or via memo/distro change per key payroll accountant

​

Support clerk/junior payroll assistant processing daily payroll for SAG & non-union background actors with Everyset digital vouchers and edits: 

Liaise with background PA, 2nd ADs, key payroll accountant, and digital voucher admin/tech support to ensure vouchers are correct/complete and resolve any questions or issues. 

Audit payroll edits against vouchers/hot costs, resolve any issues.

Code timecards per budget, production calendar, and tax incentive guidelines. 

Verify accurate grossing in compliance with CBAs, show/studio policies, and labor laws. 

Release all payroll on time to avoid penalties and grievances. 

​

Monitor and manage email:

Respond to email promptly. 

Reach “inbox zero” daily. 

Answer basic crew questions and appropriately escalate those which are beyond your scope of knowledge. 

​

Quickly resolve the crew’s payroll-related tech support issues if possible, or direct them to EP support. 

​

Perform all tasks to the satisfaction of the payroll accountant, in the manner instructed, within the expected timeframe.

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Other related duties as assigned.

Assist our in-house team of prep and post accountants and finance managers. Tasks would include: digital approval management; electronic filing, cashet entry, accounts payable entry, and assisting with year-end reporting requirements. Our team manages development, writer’s room and post production accounting on multiple feature films and series with budgets ranging from $5M to over $200M.

Payroll filing

AP filing

Google drive

Thriving in the tedium of meticulous file keeping

Working with team to get payroll processed weekly for union/non-union + bg/extras

clerical tasks

Answering crew questions and e-mails

Digital filing

Experience with Smart Accounting, SmartTime, and SmartStart strongly preferred

Budgeting & Planning

• Develop comprehensive production budgets for film and television projects across a variety of formats and budget levels

• Conduct detailed location comparisons by modeling costs across multiple domestic and international jurisdictions to inform shooting location decisions

• Help prepare feature film and episodic television budgets and flip to other jurisdictions as needed

• Review and analyze budgets prepared by line producers, UPMs, production companies, and production service companies

• Review ATL commitments, BTL staffing and post assumptions, crew rates, fringes, and departmental budgets

• Build and maintain studio budget templates within the desired Chart of Accounts, ensuring all desired billbacks are included and accurately reflected

• Prepare detailed budget notes and assumptions documentation for client review and financing purposes

• Calculate and apply accurate crew fringe rates, guild minimums, and union benefit contributions for each territory

• Research, analyze, and apply relevant production incentive programs (tax credits, rebates, grants) for federal, state, and international jurisdictions

• Work with Physical Production and Tax Incentive Consultants to ensure budgets are properly tagged for tax incentive eligibility

• Review qualified/non-qualified spend assumptions and rebate calculations

• Support incentive audits and the final collection of rebates

• In-depth knowledge applied to U.S. state film and television tax credit programs, including California’s Film & TV Tax Credit Program (Programs 3.0 and 4.0) and Canadian/international programs

• Work with accountants to develop and monitor production cashflow schedules

• Maintain current knowledge of collective bargaining agreements including DGA, SAG-AFTRA, IATSE, and Teamsters

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Production Finance Oversight & Cost Reporting

• Monitor weekly cost reports throughout prep, production, and post, reviewing for discrepancies, variances, EFCs, ETCs, and committed but unpaid costs (POs)

• Identify potential overages related to labor and material spend, schedule shifts, overtime, and vendor commitments

• Hot cost monitoring

• Provide advisory support on budget feasibility, incentive qualification strategies, and cost-saving opportunities

• Support broader Danesi + Co team on payroll oversight and production finance consulting engagements as needed

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Post-Production Finance Management

• Monitor costs through post production, including editorial, VFX, sound, music, and delivery

• Assist in the review of post vendor bids to ensure post spend remains aligned with the approved budget

• Track overages and adjust cost reports as needed