Key Responsibilities

Support the Director with a variety of administrative tasks, while also being the point of contact for freelancers and external vendors throughout production cycles

Swiftly manage day to day operations in the production office with efficiency and communication, from sorting mail to delegating tasks to interns and production assistants

Develop and implement organizational systems to help keep track of a high volume of tasks and deadlines

Assist with creative documents including film festival submissions, development decks, grants, and other presentations as needed

Manage payroll and freelancer payments across multiple projects and bank accounts

Process credit card and checking account reconciles, payments, and billing inquiries

Calculate and transfer charges between company accounts as needed

Generate weekly financial exports and upload supporting receipts to designated systems

Reconcile QuickBooks/Wrapbook/Greenslate type software transactions across credit cards and bank accounts

Track expenses across multiple shows and maintain detailed financial records

Manage tax compliance follow-ups and maintain filing deadlines for all requirements