As the Finance Manager, you will report to the Founder and be responsible for:

• Budgeting: Working alongside our project coordinator in managing client budgets including estimates, oversight, company analysis and forecasting.

• Bookkeeping: Responsible for capturing all time and expenses per project in Quick books along with project reconciliation prior to invoicing. 

• This includes working closely with Producers to ensure all receipts are included in the final client wrap book. Manage general ledger month-end closing, bank account reconciliation, and financial statements.

• Assist with Government Regulatory tax reporting - payroll, 1099s, 1042, etc.

• Payroll: Onboarding and processing payroll/expenses for employees and crew. 

• Accounts Payable: Ensuring bills and contractor payments are made on time. Assist with Domestic and International payment processing. 

• Accounts Receivable: Drafting, sending, and following up on invoices.

• Client Onboarding: Assisting with new client paperwork and POs.

• Administrative Onboarding: Leading the record-keeping/onboarding for new team members, contractors, and vendors.

• Employees: Manage payroll using 3rd party service, PTO program, healthcare / benefits and 401(k) plans, education and enrollment program and open enrollment. Maintain knowledge of Accounting/Payroll regulations to ensure we are in compliance with local, state and federal government ordinances.

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To be well-qualified for this role, you must:

• Bachelor’s degree in Accounting or Business, or equivalent bookkeeping experience

• Strong proficiency in QuickBooks Online, Excel, and Google Workspace

• Experience with project-based accounting and cost tracking; production industry familiarity is a plus

• Skilled in payroll processing, tax filings and benefits administration

• Accurate, organized, and detail-oriented with strong judgment and integrity

• Effective communicator with excellent analytical and problem-solving skills

• Able to adapt to fast-changing environments and manage time efficiently

• Comfortable working on Mac systems

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We are looking for someone that has proficient experience in the following software/applications. Please do not apply if it’s something you don’t have experience with:

• QuickBooks Online

o Assigning expenses to projects

o Matching digital receipts emailed into the system to downloaded bank transactions

o Processing Payroll AND submitting quarterly and year end 941, CA DE 9/ 9C, CA SUI/ETT

o Entering new Employees into Payroll

o Entering retirement plan deductions into Payroll payments

o Creating custom reports

• Showbiz

o Creating Estimates

o Creating Invoices

o Entering Payroll amounts for crew

• CA Payroll

o Familiar with all rules for exempt and non-exempt employees

o Applying OT rules for employees when not processed by a third-party payroll provider like Wrapbook, EP, etc.

The key is ensuring you know how to apply our Industry payroll rules to crew members being paid through Quickbooks since it’s not set up for our type of industry.

Job Type

Part-time: 10-16hrs per week.

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Environment

This is a Part/Flex time role. For the right candidate we are open to this role being fully remote (if outside of the Bay Area). If local to the Bay Area, we may require you to do some on-site work at our offices in the Half Moon Bay Harbor.  Our industry is fun, complex, and last-minute by nature – you must be able to thrive in a fast-paced, ever-changing, and open working studio environment.

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Compensation and Hours

$40-50/hr based on experience. While consistent days/times of the week are preferred, we can be flexible with how we set those hours throughout the week depending upon your schedule.

About 

Marea Productions is a boutique, full-service photography and video production company based in the San Francisco Bay Area. From concept to execution, we pay close attention to every detail to provide a client experience that is not only excellent, but enjoyable too. We assemble hard-working, talented and dependable teams that thrive on quick-turnaround, high-profile assignments. We believe that when we take good care of our clients, casts and crews, they produce their best, most innovative work. We love what we do, welcome any challenge and strive to have fun in the process.

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Benefits

Flexible schedule

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Schedule

Monday to Friday

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Work Location

Multiple locations