Part-Time Finance Manager 5-10 hrs per week **Only submit if you have extensive experience with Quickbooks online and CA payroll rules for the entertainment industry **
Job description
Boutique Photography Production Company is seeking a Part-Time Finance Manager. The Finance Manager will be responsible for all accounting, bookkeeping, payroll and financial tasks. This person must be easy to communicate with, proactive, extremely detailed, wildly organized, and adaptable to the rhythm of the unpredictable production industry. Experience with photography and/or video production is preferred, but we would be willing to train on this portion for the right candidate, as having a full understanding of the industry will be crucial to success in this role.
To be well-qualified for this role, you must:
-Bachelor’s degree in Accounting or Business, or equivalent bookkeeping experience
-Strong proficiency in Excel and Google Workspace
-Experience with project-based accounting and cost tracking; production industry familiarity is a plus
-Skilled in payroll processing, tax filings and benefits administration
-Accurate, organized, and detail-oriented with strong judgment and integrity
-Effective communicator with excellent analytical and problem-solving skills
-Able to adapt to fast-changing environments and manage time efficiently
-Comfortable working on Mac systems
Software Applications
We are looking for someone that proficient in the following software/applications. Please do not apply if it’s something you don’t have extensive experience with:
-QuickBooks Online
Assigning expenses to projects
Matching digital receipts emailed into the system to downloaded bank transactions
Processing Payroll AND submitting quarterly and year end 941, CA DE 9/ 9C, CA SUI/ETT
Entering new Employees into Payroll
Entering retirement plan deductions into Payroll payments
Creating custom reports
CA Payroll
Familiar with ALL rules for exempt and non-exempt employees, Payroll filings, etc
Applying OT rules for employees when not processed by a third-party payroll provider like Wrapbook, EP, etc.
The key is ensuring you know how to apply our Industry payroll rules to crew members being paid through Quickbooks since it’s not set up for our type of industry.
-Showbiz Budgeting – Nice to have
Creating Estimates
Creating Invoices
Entering Payroll amounts for crew
Job Type
Part-time: 10 hrs per week.
Environment
This is a Part/Flex time role. For the right candidate we are open to this role being fully remote (if outside of the Bay Area). If local to the Bay Area, we may require you to do some on-site work at our offices in the Half Moon Bay Harbor. Our industry is fun, complex, and last-minute by nature – you must be able to thrive in a fast-paced, ever-changing, and open working studio environment.
Compensation and Hours
$45-50/hr based on experience. While consistent days/times of the week are preferred, we can be flexible on which days we ultimately set. In the first 3 months, we’ll need to stick to the agreed on schedule, and can have a little more flexibility on hours once this person becomes more familiar with our processes and can work more independently.
About
Marea Productions is a boutique, full-service photography and video production company based in the SF Bay Area. From concept to execution, we pay close attention to every detail to provide a client experience that is not only excellent, but enjoyable too. We assemble hard-working, talented and dependable teams that thrive on quick-turnaround, high-profile assignments. We believe that when we take good care of our clients, casts and crews, they produce their best, most innovative work. We love what we do, welcome any challenge and strive to have fun in the process.
Benefits
Flexible schedule
Schedule
Monday to Friday (2 days a week)
Work Location
Multiple locations
As the Finance Manager, you will report to the Founder and be responsible for:
-Budgeting: Working alongside our project coordinator in managing client budgets including estimates, oversight, company analysis and forecasting.
-Bookkeeping: Responsible for capturing all time and expenses per project in Quick books along with project reconciliation prior to invoicing.
-This includes working closely with Producers to ensure all receipts are included in the final client wrap book. Manage general ledger month-end closing, bank account reconciliation, and financial statements.
-Assist with Government Regulatory tax reporting - payroll, 1099s, 1042, etc.
-Payroll: Onboarding and processing payroll/expenses for employees and crew.
-Accounts Payable: Ensuring bills and contractor payments are made on time. Assist with Domestic and International payment processing.
-Accounts Receivable: Drafting, sending, and following up on invoices.
-Client Onboarding: Assisting with new client paperwork and POs.
-Administrative Onboarding: Leading the record-keeping/onboarding for new team members, contractors, and vendors.
-Employees: Manage payroll using 3rd party service, PTO program, healthcare / benefits and 401(k) plans, education and enrollment program and open enrollment. Maintain knowledge of Accounting/Payroll regulations to ensure we are in compliance with local, state and federal government ordinances.
$45-50/ per hour based on experience
About The List
The List is brought to you by Emily Rice & Co in partnership with Wrapbook. With over 20 years of post production accounting experience and offices in Los Angeles and New York, Emily Rice & Co are experts in incentives, cost reports, payroll, and delivering your project for distribution.
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