July 21, 2021

You Can Now Actualize Budgets with Wrapbook

The Wrapbook Team
Free ebook
Download Now
Free Template
Download Now

From setting up your production company to securing rentals to hiring crew and talent, there are a ton of costs to manage. And if you’re working within the confines of a client’s budget, staying on top of your actuals throughout the project is even more vital. 

Our mission is to make every step of the payroll and accounting process more efficient so you can focus on what you do best.That’s why we’re introducing new cost and budget tracking tools to provide an end-to-end experience from budgeting to actualization, with hopes to keep our users in the driver seat of their projects’ finances. 

With that, you can now track costs and actualize your budget in Wrapbook so all your production costs are in one place. 

We’re pretty excited about it.

Actualize your budget with Wrapbook 

Actualizing is a massive part of keeping your productions running, but it can be a nightmare trying to chase down all of your expenses, especially if they live in different places.

The ideal solution would be to have a system that keeps all your expenses in one place.  Not only payroll, but also purchase orders and petty cash. 

Bonus points if you could import your budget. You’d have all your expenses and the planned budget in one place. 

You can guess where we’re going with this, right?

One tool for all your production costs 

For far too long, production has relied on outdated and disconnected tools to manage costs—payroll in one tool, purchase orders, and petty cash in another (or worse, on paper). With costs recorded in disparate tools, it’s a nightmare to track total spend effectively. 

Wrapbook cost tracking

Wrapbook cost tracking provides production teams with a single tool to track and manage costs in real time. Purchase orders and petty cash can now be managed right alongside payroll, eliminating the disconnect between tools and giving production a single source of truth for project-related costs. 

  • Purchase Orders: Create and track purchase orders digitally. In a few quick clicks, you can give select crew members and department heads the ability to create purchase orders from their existing Wrapbook account. As soon as a purchase order is created, it will reflect in real-time on the Purchase Order dashboard showing the vendor, amount, who the PO was created by, and more.
You Can Now Actualize Budgets with Wrapbook - Wrapbook - POs
  • Petty Cash:  No matter the industry, petty cash is often subject to misuse—intentional and unintentional. By managing your project’s petty cash in Wrapbook, you can confidently track every dollar in and every dollar out, and crew can upload receipts on-the-go from their existing Wrapbook account.
You Can Now Actualize Budgets with Wrapbook - Wrapbook - Petty Cash

Budget tracker: actually actualize your budget

With all project-related costs tracked in Wrapbook, you can confidently track budget v. actual spend at any point during production, which makes cost reporting and actualizing your budget a breeze.

You can quickly import your budget to Wrapbook from Hot Budget, Movie Magic, or Showbiz, and then Wrapbook’s Budget Tracker will reflect each payroll, purchase order, and petty cash transaction in real-time. Each transaction is coded against your project Chart of Accounts giving you a line-by-line breakdown of costs.

You Can Now Actualize Budgets with Wrapbook - Wrapbook - Budget Tracker

The budget dashboard gives you an at-a-glance overview of total spend, overages, and working budget, with the ability to drill down and view source transactions in a few quick clicks. Have an unforeseen variance, or a miscoded cost? With Wrapbook you can instantly view each transaction and make any adjustments necessary.

You Can Now Actualize Budgets with Wrapbook - Wrapbook - Actuals

Whether it’s once a week, or once a project, you can export a detailed Cost Report whenever you need it—you’ll save hours of reporting and wrap time by eliminating the need to import payroll logs, chase down invoices, and manually enter purchase orders. 

Stay on budget and wrap faster with Wrapbook

Wrapbook is here to help your production run smarter, faster, and more efficiently by unifying outdated, disconnected processes in a single tool built specifically for entertainment production. 

Have a shoot coming up? Our team of industry experts is here to help. See how tech-driven, expert backed tools can help your next production today.

Last Updated 
July 21, 2021


At Wrapbook, we pride ourselves on providing outstanding free resources to producers and their crews, but this post is for informational purposes only as of the date above. The content on our website is not intended to provide and should not be relied on for legal, accounting, or tax advice.  You should consult with your own legal, accounting, or tax advisors to determine how this general information may apply to your specific circumstances.

About the author
The Wrapbook Team

The Wrapbook Team consists of individuals who are thrilled about building modern software tools for creators. We’re a team of compassionate and curious people dedicated to solving complex problems with sophisticated solutions. You can find us across the U.S. and Canada.

Stay In The Know

Sign up for the Wrapbook newsletter where we share industry news along with must-know guides for producers.