If you’re handling production payroll, knowing wage notice requirements by state is a must—especially when you’re filming in more than one location, as you may have different wage notice requirements by state. If you don’t follow each correctly, that could mean a number of unwanted consequences from state fines to lawsuits filed by your employees. And no one wants to deal with that.
Our comprehensive list of wage notice requirements by state makes it easy for you to find the proper requirements for you wherever you’re filming—that means not only legal compliance but also, personal peace of mind.
Wage notice requirements are the legal mandates issued by each state that detail the information an employer or payroll company is obligated to provide with an employee’s pay statement. This information might include:
Wage change notice requirements – meaning an alteration to what an employee is paid – may also be part of overall wage notice requirements by state.
Do you really want to learn each wage requirement fifty times over? Well, you may not have to.
Wrapbook offers comprehensive entertainment payroll services, and with our new rate change notification, we’re taking the next step to prevent unnecessary payroll mistakes.
As you’ll read, wage notice requirements can vary significantly from state to state. Now, Wrapbook users receive wage rate change warning messages when necessary to maintain payroll compliance. Specifically, these notifications inform users of wage change notice requirements by state that they must follow.
Wage notice requirements specify rules such as when an employee must be notified of a wage rate, such as a decrease in wages, as well as relevant time periods for wage rate changes to go into effect. Wrapbook users will see this warning if they are changing a wage rate for a worker after that worker has already been onboarded and it is past their start date.
Now let’s dive into the wonderful world of wage notice requirements!
Our list lays out the wage notice requirement by state in alphabetical order, so feel free to skip ahead to whichever states’ info you need. For now, let’s begin with Alabama.
Per Alabama’s Department of Labor website, it does not have any wage notice requirements that employers must follow, including requirements to provide wage statements or pay stubs.
Alaska has several wage notice requirements by state. Employers must provide with each wage statement the following information:
If an employer intends to alter an employee’s wage amount or rate, they have to follow Alaska’s wage change notice requirements by state. This means notifying their employees of any changes at least one payday before they occur.
Arizona employers do not have any wage notice requirements save for employees who receive direct deposit. In such cases, employers must provide a wage statement that includes earnings and withholdings.
Arkansas is free of any wage notice requirements by state.
Wage notice requirements California are much more detailed than what we have covered so far. In-state employers must comply with the wage notice requirements California that dictate itemized wage statements with the following information:
As it pertains specifically to notice of wage reduction California, there’s not a lot currently on the books. Employers can reduce wages without providing any notice of wage reduction California.
Like California, Colorado employers must give their employees itemized wage statements. On those statements employers must include the following information:
Connecticut also has several wage notice requirements by state. Employers must provide wage statements that include the following information:
The laws for Delaware primarily concern wage change notice requirements by state. In-state employers must provide notification of following:
It may not be a state, but Washington, D.C. has its own wage notice requirements. Specifically, all D.C. employers must provide a wage statement that includes:
Florida is among the states with no wage notice requirements. Other than the actual paycheck, employers do not have to provide any itemized wage statement.
Like Florida, Georgia has no wage notice requirements or wage change notice requirements by state. That being said, reduction to a wage rate can be applied only to hours worked after the change goes into effect (as opposed to retroactively.)
Hawaii is a state with substantial wage notice requirements:
In-state employers must supply their employees with wage statements that include all of the above information.
Idaho is an interesting state in that technically it has wage notice requirements, but those requirements are not specified. Employers simply must provide employees with wage statements that detail their payment information.
For employers working out of Illinois, the wage notice requirements are brief. They must only provide with their wage statements a list of itemized deductions.
The wage notice requirements for Indiana are modest, and it has no wage change notice requirements by state. Employers need only provide the following on a wage statement:
Iowa has similar wage notice requirements for employers. They must provide on each wage statement the following information:
As of this writing, Kansas has no wage notice requirements by state. That being said, if an employee makes a request, an employer must provide a list of itemized deductions for each pay period.
Kentucky has no wage notice requirement with one significant exception. Any employer with ten or more employees must provide a breakdown of every deduction amount and the purpose of it.
In the state of Louisiana, there are no wage notice requirements. However, it does have wage change notice requirements by state for the following circumstances:
Employers must notify employees of any of the above changes before they take place.
Maine has several wage notice requirements in effect. In-state employers must provide wage statements with the following information:
Maryland has wage notice requirements, but they are fairly sparse. With each wage statement, employers must provide the following information:
The wage notice requirements for Massachusetts employers are a bit more robust. Every wage statement must include the following information:
Michigan employers must abide by their state’s wage notice requirements. For each wage statement, they legally are obligated to include the following information:
The wage notice requirements for Minnesota employers are fairly substantial. Each wage statement must include the following information:
Like several states mentioned so far, Mississippi has no wage notice requirements.
The wage notice requirements for Missouri are minimal. Employers need only provide the following information on employee wage statements:
Similar to Missouri, Montana has few wage notice requirements. In-state employers must include the following information on employee wage statements:
Planning to shoot a project in Nebraska? In-state employers must provide with wage statements the following information:
Nevada has a single wage notice requirement. All in-state employers must provide an itemized list of all deductions made from their employees’ wages.
Interestingly, New Hampshire has the same wage notice requirement. All in-state employers must provide an itemized list of all deductions made from their employees’ wages.
For employers based out of New Jersey, the wage notice requirements are slightly more substantial. All wage statement must include the following information:
The wage notice requirements for New Mexico employers largely follow what has already been listed for many states. Wage statements must include the following information:
The wage notice requirements for New York are more robust than many of the states already listed. In-state employers must include with wage statements the following information:
The wage notice requirements for North Carolina largely revolve around paycheck deductions. In-state employers must include with wage statements an itemized list of all deductions, diversions, payments, or withholding of wages.
Employers based out of North Dakota must adhere to the state’s wage notice requirements. This means including with wage statements the following information:
As of this writing, Ohio does not have any wage notice requirements.
As with Nevada and New Hampshire, Oklahoma’s single wage notice requirement is that employers must provide a list of itemized deductions on employee wage statements.
Buckle up! If you’re working out of Oregon, you have multiple wage notice requirements to follow. In-state employers must include on all wage statements the following information:
The wage notice requirements for Pennsylvania aren’t quite as extensive. In-state employers must provide with all wage statements the following information:
With all wage statements, employers working out of Rhode Island must provide the following information:
South Carolina also has a brief list of wage notice requirements. Employers working out of this state must include with their wage statements the following information:
South Dakota is one of the states with no wage notice requirements. Employers have no legal obligation to provide a wage statement with any wage-specific information.
Tennessee is the last of our states with no wage notice requirements. Outside of a paycheck, in-state employers have no legal obligation to provide additional wage-specific information to employees.
If you have a production in Texas, be prepared to follow its wage notice requirements. In-state employers must include with all wage statements the following information:
The wage notice requirements for Utah employers is fairly extensive. All wage statements must include the following information:
There are several wage notice requirements for employers working out of Vermont. All wage statements must include the following information:
Virginia has a robust list of wage notice requirements. In-state employers must include with their wage statements the following information:
The wage notice requirements for Washington employers is not quite as detailed. Still, in-state employers must provide with wage statements the following information:
West Virginia employers have several wage notice requirements that they must abide by. All wage statements issued by them must include the following information:
The wage notice requirements for Wisconsin employers is identical to that for West Virginia employers. All wage statements issued by them must include:
We did it! We are at the last of our wage notice requirements by state. And for Wyoming, it’s fairly simple. All in-state employers must simply provide a list of itemized deductions with each wage statement.
You can also simplify your payroll obligations with help from payroll (and production!) professionals. If you’re already a Wrapbook lover, you can always reach out to your dedicated support member to ask any questions about the rate change warning feature. If you’d like to learn about an easier way to onboard and pay cast and crew, get in touch before your next project.
We’re here to help!
For more payroll info by state, check out our Guide to Paid Sick Leave Requirements by State.
At Wrapbook, we pride ourselves on providing outstanding free resources to producers and their crews, but this post is for informational purposes only as of the date above. The content on our website is not intended to provide and should not be relied on for legal, accounting, or tax advice. You should consult with your own legal, accounting, or tax advisors to determine how this general information may apply to your specific circumstances.