November 3, 2022
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Wage Notice Requirements by State

The Wrapbook Team
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If you’re handling production payroll, understanding wage notice requirements by state is a must—especially when you’re filming in more than one location, as you may have different wage notice requirements by state. If you don’t follow each requirement correctly, it could lead to any number of unwanted consequences, from state-levied fines to lawsuits filed by your employees. And no one wants to deal with that. 

Our comprehensive list of wage notice requirements by state makes it easy for you to find the proper requirements for you wherever you’re filming. That means it can help with not only legal compliance but also personal peace of mind.

What are wage notice requirements?

Wage notice requirements are legal mandates issued by each state that detail the information an employer or payroll company is obligated to provide with an employee’s pay statement. This information might include:

  • Gross wages
  • List of itemized deductions
  • Pay period date range

Wage change notice requirements – meaning an alteration to what an employee is paid – may also be part of overall wage notice requirements by state.

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Do you really want to learn each wage requirement fifty times over? Well, with Wrapbook, you may not  have to.

Wrapbook offers comprehensive entertainment payroll services, and with our new rate change notification, we’re taking the next step to prevent unnecessary payroll mistakes.

As you’ll read below, wage notice requirements can vary significantly from state to state. Wrapbook users receive wage rate change warning messages whenever necessary to help maintain payroll compliance. Specifically, these notifications inform users of any wage change notice requirements that they must follow within their production state.

Wage notice requirements specify rules such as when an employee must be notified of a wage rate, a decrease in wages, or relevant time periods for wage rate changes to go into effect. Wrapbook users will see this warning if they are changing a wage rate for a worker after that worker has already been onboarded and it is past their start date. 

Wage Notice Requirements by State - Wrapbook - Payment Information
Wrapbook’s rate change warning message notifies you of important changes automatically, so that you can manage compliance more easily and focus on the work that really matters.

Now, let’s dive into the wonderful world of wage notice requirements. The following list lays out wage notice requirements by state name, organized alphabetically.

Alabama

Kicking off our list of wage notice requirements by state is Alabama. Per the state’s Department of Labor website, Alabama does not have any wage notice requirements that employers must follow, including requirements to provide wage statements or pay stubs.

Alaska

Alaska has several wage notice requirements by state. Employers must provide with each wage statement the following information:

  • Hours worked (both straight time and overtime)
  • Pay rate
  • Gross wages
  • Tax deductions
  • Other authorized deductions
  • Pay period date range

If an employer intends to alter an employee’s wage amount or rate, they have to follow Alaska’s wage change notice requirements by state. This means notifying employees of any changes at least one payday before they occur.

Arizona

Arizona employers do not have any wage notice requirements, unless their employees receive direct deposit payments. In such cases, employers must provide a wage statement that includes earnings and withholdings.

Arkansas

Arkansas is free of any wage notice requirements by state.

California

When it comes to wage notice requirements, California has a much more detailed list than what we have covered so far. In-state employers must comply with the wage notice requirements California that dictate itemized wage statements with the following information: 

  • Gross wages
  • Net wages
  • Wage deductions
  • Pay period date range
  • Hourly rates
  • Number of hours worked (for non-exempt workers)

When it comes to providing notice of wage reduction, California’s Wage Theft Protection Act supplies the relevant guidelines. For any employee’s notice of wage reduction, California mandates that the employer must notify the employee within one week of any salary change.

Beyond providing notice of wage reduction, California has also updated its wage theft protection notice guidelines. You can find the new template published by the California Labor Commissioner here

Colorado

Like California, Colorado employers must give their employees itemized wage statements. On those statements employers must include the following information:

  • Employer name
  • Employer address
  • Employee name or employee social security number
  • Gross wages
  • Net wages
  • All deductions
  • All withholdings
  • Pay period date range

Connecticut

Connecticut also has several wage notice requirements by state. Employers must provide wage statements that include the following information:

  • Gross wages (both straight time and overtime for non-exempt employees)
  • Net wages
  • Number of hours worked
  • List of itemized deductions

Delaware

The laws for Delaware primarily concern wage change notice requirements by state. In-state employers must provide notification of following:

  • Rate of pay reduction
  • Change to the day of payment
  • Change to the hour of payment
  • Place of payment

District of Columbia

It may not be a state, but Washington, D.C. has its own wage notice requirements. Specifically, all D.C. employers must provide a wage statement that includes:

  • Number of hours worked
  • Gross wages paid (both straight time and overtime)
  • Net wages paid
  • Amount of commissions and non-commissions if applicable
  • Tip declarations of both cash and credit card tips if applicable
  • List of itemized deductions
  • List of itemized allowances
  • Payment date

Florida

Florida is among the states with no wage notice requirements. Other than the actual paycheck, employers do not have to provide any itemized wage statement.

Georgia

Like Florida, Georgia has no wage notice requirements or wage change notice requirements by state. That being said, reduction to a wage rate can be applied only to hours worked after the change goes into effect (as opposed to retroactively.)

Hawaii

Hawaii is a state with substantial wage notice requirements.

Employers must provide notice of a long list of items, including:

  • Gross hours worked
  • Straight time hours
  • Overtime hours
  • Gross wages
  • Straight time wages
  • Overtime wages
  • Other compensation
  • Net pay
  • List of itemized deductions
  • Payment date
  • Pay period date range
  • Pay rate
  • Pay type – by hour, by shift, by day, by week, salary, piece, commission, etc.
  • For piece rate employees, piece rate of pay and number of pieces completed at each rate

Idaho

Idaho is an interesting state in that it technically has wage notice requirements, but those requirements are not specified. Employers simply must provide employees with wage statements that detail their payment information.

Illinois

For employers working out of Illinois, the wage notice requirements are brief. Employers are only obligated to provide notice of the following information:

  • Rate of Pay
  • Time of Payment
  • Place of Payment

Illinois further mandates that notice be acknowledged by both parties and given in writing “whenever possible”.

Indiana

The wage notice requirements for Indiana are modest, and it has no wage change notice requirements by state. Employers need only provide the following on a wage statement:

  • Number of hours worked
  • Wages paid
  • Deductions made

Iowa

Iowa has similar wage notice requirements for employers. They must provide on each wage statement the following information:

  • Number of hours worked
  • Wages earned
  • Deductions made

Kansas

As of this writing, Kansas has no wage notice requirements by state. That being said, if an employee makes a request, an employer must provide a list of itemized deductions for each pay period.

Kentucky

Kentucky has no wage notice requirement with one significant exception. Any employer with ten or more employees must provide a breakdown of every deduction amount and its purpose.

Louisiana

In the state of Louisiana, employers are required to provide notice at the time of an employee’s hire. They are required to provide the following information:

  • Wage Rate
  • Payment Period
  • Payment Method

The state also maintains wage change notice requirements by state for the following circumstances:

  • Wage change
  • Wage payment method change
  • Payment schedule change

Employers must notify employees of any of the above changes before they take place.

Maine

Maine has several wage notice requirements in effect. In-state employers must provide wage statements with the following information:

  • Total earnings
  • Number of hours worked
  • List of itemized deductions
  • Pay period date range

Maryland

Maryland has several standard wage notice requirements. At the time of hiring, employers must provide employees with notice of:

  • The employee’s rate of pay
  • Regular paydays that the employer sets
  • Leave benefits

Additionally, with each wage statement, employers must provide the following information:

  • Gross earnings
  • Gross earning deductions

Maryland further stipulates that employers are not prohibited from increasing a wage without advance notice.

Massachusetts

The wage notice requirements for Massachusetts employers are a bit more robust. Every wage statement must include the following information:

  • Employer name
  • Worker name
  • Payment date
  • Hourly rate
  • Hours worked during the pay period
  • Any deductions during the pay period
  • Any increases during the pay period

Michigan

Michigan employers must abide by their state’s wage notice requirements. For each wage statement, they legally are obligated to include the following information: 

  • Number of hours worked
  • Gross wages paid
  • Pay period date range
  • List of itemized deductions

Minnesota

The wage notice requirements for Minnesota employers are fairly substantial. Each wage statement must include the following information:

  • Employer name or operating name
  • Employee name
  • Hourly rate (if applicable)
  • Number of hours worked (unless they have exempt status)
  • Gross pay
  • Net pay
  • List of itemized deductions
  • Pay period end date

Mississippi

Like several other states mentioned so far, Mississippi has no wage notice requirements.

Missouri

The wage notice requirements for Missouri are minimal. Employers need only provide the following information on employee wage statements: 

  • Employee earnings
  • Deductions made for that pay period

Additionally, Missouri law requires employers to give employees notice of any reduction of wages at least 30 days before the reduction is to take effect.

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Montana

Similar to Missouri, Montana has few wage notice requirements. In-state employers must include the following information on employee wage statements: 

  • Itemized statement of wages
  • Itemized list of deductions

Nebraska

Planning to shoot a project in Nebraska?

In-state employers must provide with wage statements the following information:

  • Employer name
  • Number of hours paid
  • Gross wages
  • All deductions
  • Pay period ending date

Nevada

Nevada has only a single wage notice requirement. In-state employers must provide an itemized list of all deductions made from their employees’ wages.

For wage changes, employers must provide the affected employee a 7 day written notice before lowering their pay.

New Hampshire

Interestingly, New Hampshire has the same wage notice requirement as Nevada. All in-state employers must provide an itemized list of deductions made from their employees’ wages. 

However, at the time of hiring, the employer must also provide notice of the employee’s rate of pay as well as advanced notice of any changes to the rate of pay thereafter.

New Jersey

For employers based out of New Jersey, the wage notice requirements are slightly more substantial. At the time of hiring, employers must provide notice of:

  • Rate of pay
  • Payday schedule

Furthermore, all wage statements must include the following information:

  • Gross wages
  • Net wages
  • List of itemized deductions

New Mexico

The wage notice requirements for New Mexico employers largely follow what has already been listed for many states. Wage statements must include the following information:

  • Gross pay
  • Number of hours worked
  • Total wages earned
  • Total benefits earned
  • List of itemized deductions

Notably, New Mexico state law does not specifically require notice of an employee’s rate of pay or pay schedule at the time of hiring.

New York

The wage notice requirements for New York are more robust than many of the states already listed. At the time of hiring, New York employers must provide notice of the following:

  • Rate or rates of pay, including overtime rate of pay (if applicable)
  • How the employee is paid: by the hour, shift, day, week, commission, etc.
  • Regular payday
  • Official name of the employer and any other names used to business (DBA)
  • Address and phone number of the employer’s main office or principal location
  • Allowances taken as part of the minimum wage (tips, meal and lodging deductions)

In-state employers must also include with regular wage statements the following information:

  • Employer information
  • Employee name
  • Type of payment – hourly, salary, commission, etc.
  • Payment rate (both straight time and overtime)
  • Gross wages
  • Net wages
  • All deductions
  • All allowances
  • Pay period date range

North Carolina

The wage notice requirements for North Carolina largely revolve around paycheck deductions. In-state employers must include with wage statements an itemized list of all deductions, diversions, payments, or withholding of wages.

North Dakota

Employers based in North Dakota must adhere to the state’s wage notice requirements. This means including with wage statements the following information:

  • Hours worked
  • Rate of pay
  • State deductions
  • Federal deductions
  • Authorized deductions

Ohio

As of this writing, Ohio does not have any wage notice requirements.

Oklahoma

As with Nevada and New Hampshire, Oklahoma’s single wage notice requirement is that employers must provide a list of itemized deductions on employee wage statements.

Oregon

Buckle up! If you’re working out of Oregon, you have multiple wage notice requirements to follow.

In-state employers must include on all wage statements the following information:

  • Employee name
  • Employer name
  • Employer business registry number or business identification number
  • Employer address
  • Employer phone number
  • Number of hours worked (both straight and overtime unless employee has exempt status)
  • Gross wages
  • Net wages
  • Pay rate
  • Type of pay rate – by the hours, by the shift, by the day, by the week, salary, piece rate, commission, etc.
  • Amount of each deduction
  • Purpose of each deduction
  • Allowances
  • Payment date
  • Pay period date range

Pennsylvania

The wage notice requirements for Pennsylvania aren’t quite as extensive. In-state employers must provide with all wage statements the following information:

  • Number of hours worked
  • Gross wages
  • Net wages
  • Rates paid
  • All deductions
  • All allowances

Rhode Island

With all wage statements, employers working out of Rhode Island must provide the following information:

  • Number of hours worked
  • List of itemized deductions

Additionally, employers must provide employees written or posted notice of any change in their set payday schedule at least 3 paydays in advance of the change.

South Carolina

South Carolina also has a brief list of wage notice requirements. At the time of hiring, employers must provide notice of:

  • Wages agreed upon
  • Hours agreed upon

Employers working out of this state must also include with their regular wage statements the following information:

  • Gross pay
  • List of itemized deductions

South Dakota

South Dakota is one of the states with no wage notice requirements. Employers have no legal obligation to provide a wage statement with any wage-specific information.

Tennessee

Tennessee is the last of our states with no wage notice requirements. Outside of the paycheck itself, in-state employers have no legal obligation to provide additional wage-specific information to employees.

Texas

If you have a production in Texas, be prepared to follow its wage notice requirements.

In-state employers must include with all wage statements the following information:

  • Employee name
  • Number of hours worked (if paid by the hour)
  • Pay rate
  • Total earnings for pay period
  • All deductions
  • Purpose of deductions
  • Earnings after deductions
  • Units produced during pay period (if paid by piece rate)

Utah

The wage notice requirements for Utah employers is fairly extensive. At the time of hiring, employers must provide notice of:

  • Pay rate
  • Pay dates
  • Place of wage payments

Additionally, all subsequent wage statements must include the following information:

  • Employee name
  • Number of hours worked (if paid by the hour)
  • Pay rate
  • Total earnings
  • Pay period date range
  • Itemized list of deductions, including state income tax, federal income tax, Social Security tax, Medicare tax, and court-ordered withholdings

Vermont

There are several wage notice requirements for employers working out of Vermont. All wage statements must include the following information:

  • Number of hours worked
  • Hourly rate
  • Gross pay
  • List of itemized deductions

Virginia

Virginia has a robust list of wage notice requirements. In-state employers must include with their wage statements the following information: 

  • Employer name
  • Employer address
  • Number of hours worked if paid by the hour OR
  • Number of hours worked a salary that is less than the standard salary level adopted by regulation of the U.S. Department of Labor pursuant to § 13(a)(1) of the federal Fair Labor Standards Act, 29 U.S.C. § 213(a)(1), as amended, establishing an exemption from the Act’s overtime premium pay requirements
  • Pay rate
  • Gross wages
  • List of itemized deductions
  • Explanation of how gross and net pay were calculated

Washington

The wage notice requirements for Washington employers is not quite as detailed. Still, in-state employers must provide with wage statements the following information:

  • Pay basis (hours or days worked)
  • Gross wages
  • Pay rate
  • List of itemized deductions

West Virginia

West Virginia employers have several wage notice requirements that they must abide by. All wage statements issued by them must include the following information:

  • Number of hours worked
  • Pay rate or salary
  • Overtime pay rate if applicable
  • Bonus and/or incentive pay if applicable
  • List of itemized deductions

Additionally, employers must notify employees of any changes to their rate of pay, pay schedule, or method of payment at least 1 full pay period prior to the effective date of the change.

Wisconsin

The wage notice requirements for Wisconsin employers is nearly identical to that for West Virginia employers.

All wage statements issued by them must include:

  • Number of hours worked
  • Pay rate or salary
  • Overtime pay rate if applicable
  • Bonus and/or incentive pay if applicable
  • List of itemized deductions

Wyoming

We did it! We are at the last of our wage notice requirements by state. And for Wyoming, it’s fairly simple. All in-state employers must simply provide a list of itemized deductions with each wage statement.

Wrapping up

Understanding wage notice requirements by state can be a challenge, but remember that you’re not alone. Wrapbook is here to help with digital solutions to supercharge your next production. Check out our demo to see how Wrapbook makes payroll compliance faster, easier, and more efficient.

If you’re planning a shoot anywhere in the U.S., be sure to check out our essential breakdowns of worker classification tests and paycheck laws by state. Or visit Wrapbook’s free state-by-state production incentive finder to help make the most of any budget.

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Last Updated 
November 3, 2022

Disclaimer

At Wrapbook, we pride ourselves on providing outstanding free resources to producers and their crews, but this post is for informational purposes only as of the date above. The content on our website is not intended to provide and should not be relied on for legal, accounting, or tax advice.  You should consult with your own legal, accounting, or tax advisors to determine how this general information may apply to your specific circumstances.

About the author
The Wrapbook Team

The Wrapbook Team consists of individuals who are thrilled about building modern software tools for creators. We’re a team of compassionate and curious people dedicated to solving complex problems with sophisticated solutions. You can find us across the U.S. and Canada.

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